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Direct answer
For Griffin public records, write a request that identifies the existing City record and submit it through the designated Open Records Officer process or the City’s linked JustFOIA portal. Keep the written scope and submission evidence with the response so later research can show exactly what was requested and where it was routed.
Griffin makes the receiving officer part of the request rule
The City of Griffin designates an Open Records Officer and assistant officers, and its public notice states that Open Records Act requests must be made in writing and served on one of those designated recipients. That means a general message to a city social account or an unrelated employee should not be treated as equivalent to a properly routed open-record request.
For research purposes, keep the written request and its delivery path together. The city’s JustFOIA portal provides a practical submission route, but the important evidence is still the record description, the designated open-record process, and the response. If the request is later clarified, preserve both versions so the final production can be read against the scope staff actually handled.
A strong Griffin request documents three things before submission
Record description
Name the existing city document or file category
Use the subject, event, transaction or other context that helps the City recognize the target.
Written scope
Keep the actual words sent to the City
The written request is the baseline for interpreting any later production, clarification or denial.
Submission route
Use the designated officer process or linked portal
Save the confirmation or other evidence showing how the request entered the City’s open-record workflow.
Move a Griffin records question into the formal route
1
Translate the question into an existing City recordAsk for the document or file the City would maintain rather than a broad conclusion about a person or event.2
Put the request in writingPreserve the exact language and any identifying details used to distinguish the target.3
Serve it through the designated open-record routeUse the City’s published officer process or JustFOIA entry point rather than an informal communication channel.4
Store the response with the submitted scopeThis makes it clear what Griffin was asked to search and prevents a narrow response from being described as broader than it was.Keep formal and informal Griffin communications separate
| Item | Treat as | Do not treat as |
|---|---|---|
| Written request to designated route | Formal open-record request | A search of records outside the submitted scope |
| JustFOIA confirmation | Proof the request entered the portal workflow | The requested public record itself |
| Informal city message | General communication unless properly served as a request | An Open Records Act request merely because it mentions records |
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